Administrative Regulation
AR3110
Business and Non-Instructional Operations
Transfer of Funds
Transfers may be made from
the designated fund balance or the unappropriated
fund balance to any expenditure classification or between expenditure classifications
by the Governing Board on adoption of a resolution by a majority vote. The
resolution must be approved by the
End-of-the-Year Procedures
At the close of the school year, the Superintendent or designee may, with Board approval, identify and request the County Superintendent of Schools to make transfers between the designated fund balance or the unappropriated fund balance and any expenditure classification(s) or balance any budget expenditure classifications as necessary to permit the payment of obligations incurred by the District during that school year. (Education Code 42601)
Temporary Transfers between Classifications
The Board may direct that monies held in any fund or account may be temporarily transferred from one or more of these accounts to another fund or account to be used for payment of obligations of the District, with limitations as set by Education Code 42603. The transfer shall be accounted for as temporary borrowing and shall not be available for appropriation or be considered income to the borrowing fund or account.
Special Reserve Funds
Upon resolution of the
Governing Board, a special reserve fund may be established for such purposes(s)
as specified in the resolution. A copy of the resolution shall be filed with
the
The Governing Board may expend the money in the special reserve fund for capital outlay for the purpose specified in the resolution. In addition, unless encumbered for ongoing expenses, the Governing Board may expend money in the fund for the general operating purposes of the District. Any money in a special reserve fund that is maintained for purposes other than capital outlay must be transferred into the District's general fund before it is expended. (Education Code 42842)
Adult Education Funds
Adult education funds expended for the operational cost of supporting the adult education program shall be transferred to the general fund in accordance with Education Code 52616.4.
Deferred Maintenance Funds
Funds deposited in the District's deferred maintenance fund may be received from any source and shall only be expended for maintenance purposes as provided for in Education Code 39618(a). (Education Code 39618)
Upon resolution of the
Governing Board, excess local funds deposited in the deferred maintenance fund
may be transferred to other expenditure classifications when state funds
provided pursuant to Education Code 39619 and 39619.2 are
insufficient to fully match the local funds. The resolution shall be approved
by a two-thirds vote of the Board and filed with the
Education Code 41301 Section A state school fund allocation schedule
42125 Designated and unappropriated fund balances
42600 District budget limitation on expenditure
42601 Transfers between funds to permit payment of obligations at close of year
42603 Transfer of monies held in any fund or account to another fund; repayment
42840-42843 Special reserve fund
52616.4 Expenditures from adult education fund
Adopted:
Revised: